Procedure for Part 1 chemical

If you export a Part 1 chemical to countries outside the European Community you must:

  • Notify the Designated National Authority (DNA) in the Member State in which the export declaration will be lodged, at least 35 days before the date of export of the chemical, using ePIC
  • You will receive a Reference Identification Number (RIN) from the DNA
  • A copy of the letter from the DNA approving the export should be attached to the export
  • The RIN provided by the DNA should be placed in Box 44 of your Single Administration Document (SAD), or corresponding data element in your electronic export declaration, for presentation to Customs Authorities
  • Package and label your chemical at least to the same standards as those for sale within the European Community and, if practicable in the language of the importing country
  • Make sure that the expiry date and production date of the chemical are indicated on the label, and ensure that your chemical is exported at least six months before its expiry date
  • Supply a safety data sheet in accordance with Regulation (EC) 453/2010 (REACH), and if practicable, in the language of the importing country
  • Comply with any instructions or requests for information required by the importing country (if applicable)
  • In the first quarter of each year, inform the DNA of the quantity of the Annex I chemical supplied to each importing country during the previous year using ePIC 1.1. The ePIC User Manual for Industry Version 1.1 (60 pages) provides advice on completing this Article 10 report


  • August 2014 - Some chemicals are added to the Annexes - see Amendments to the Rotterdam Regulation
  • Subsequent exports of the same chemical to the same country within the same calendar year do not need to be notified. Thereafter, the first export each calendar year must be notified at least 35 days before the export takes place
  • Export of the same chemical to a different importing country will be considered a ‘first export’ and will also be subject to the export notification procedure

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