Legislation  A Definition

Accident Reporting

Frequently Asked Questions


What Types of Accidents Must be Notified to the Health and Safety Authority?

  • General injuries involving employees and self-employed Accidents, where a person is injured at a place of work and cannot perform their normal work for more than 3 consecutive days, not including the day of the accident, are reportable.
  •  Road traffic/ vehicle accidents involving employees and self-employed
    Such accidents are reportable if the person was injured while driving or riding in the vehicle in the course of work, and cannot perform their normal work for more than 3 consecutive days, not including the day of the accident.
  • General injuries involving members of the public
    Accidents related to a place of work or a work activity where a person requires treatment from a medical practitioner are reportable.
    Accidents related to medical treatment or a pre-existing medical condition are not reportable.
  • Road traffic/vehicle accidents involving members of the public
    Road traffic accidents are only notifiable if they relate to vehicle loads or to the construction or maintenance of roads or structures adjacent to roads.

General injuries involving employees and self-employed

If I get injured on a Wednesday and return to work on Monday is it reportable?

Yes, because the person is absent from work for more than 3 consecutive days, the accident is reportable (even if the employee does not normally work on a week-end, the Saturday and Sunday are counted).

 If I hurt my back on a Monday and return to work on Thursday but am given light duties for the next week is it reportable?

Yes, even though you were not absent for more than 3 days you could not perform your normal work for more than 3 days.

If I get injured on Monday and return to work on Friday is it reportable?

No, you must be absent for more than 3 days, not including the day of the injury.

If I hurt my back on a Monday and return to work on Thursday but am unable to work on Friday is it reportable?

No, you were not out of work for more than 3 consecutive days

If I get injured on Monday and return to work on Friday is it reportable?

No, you must be absent for more than 3 days, not including the day of the injury.

If I hurt my back on a Monday and return to work on Thursday but am unable to work on Friday is it reportable?

No, you were not out of work for more than 3 consecutive days

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How do I Report an Accident to the Health and Safety Authority?

Online Reporting

You can report accidents online by clicking on thesign linking to Accident reporting opening in new windowlogo that appears on the homepage and several other pages of the HSA website and registering.

The benefits of reporting online are:

  • It is faster than filling in and posting the paper IR1 form
  • You can view details of all the accidents you reported online over the last year
  • You can print a copy of the report for your records
  • You get a confirmation receipt by e-mail for each accident you report.
  • Account activation codes are sent to Health and Safety Managers when a new user registers for their organisation so:
  1. They can view details of all accidents reported online for their organisation over the past year.
  2. Receive an e-mail notification every time a new user registers to report accidents for their organisation.

Reporting on Paper IR1 Form.

  • Employers can report accidents on the official IR1 Form
  • The HSA only accept the pre-printed forms published by the Authority photocopies are not acceptable
  • Copies of the IR1 form are available from the Publications Section of the HSA by Telephoning 1890 289 389 or if calling from outside of the Republic of Ireland +353 1 6147000

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What Regulations Apply to the Reporting of Accidents?

The Safety Health and Welfare at Work (General Application) Regulations, 1993

Extracts are included below:

58. Interpretation of Part X:

‘responsible person’ means:

a. in the case of any event required to be reported under Regulation 59 involving an employee at work, his employer;

b. in any other case, except where subparagraph (c) applies, the person having control of a place of work for the purpose of any trade, business or undertaking (whether for profit or not) at which the accident or dangerous occurrence required to be reported under Regulation 59 occurs; and

c. where a self-employed person is fatally injured at a place of work, the person who owns the place of work or, in the case of a tenancy existing in respect of the place of work, the tenant or, in a case where the fatally injured person is the owner or tenant, the next of kin.

(2) In this Part, a reference to an accident or a dangerous occurrence arising at or in connection with work includes a reference to an accident or dangerous occurrence which is attributable to the manner of conducting the undertaking concerned or to any article or substance used for the purposes of the undertaking concerned or to the condition of any part of the place of work where the undertaking concerned is carried on.

59. Notification of Accidents and Dangerous Occurrences:

(1) Where:

a. any accident occurs at a place of work as a result of which any person carrying out work at that place of work dies or is prevented from performing his normal work for more than three consecutive days, excluding the day of the accident but including any days which would not have been working days, or

b. in the case of any person who is not at work but who as a result of an accident related to a place of work or a work activity dies or suffers any injury or condition as a result of an accident which results in the person requiring treatment from a registered medical practitioner or treatment in a hospital as an in-patient or an out-patient, or

c. there is a dangerous occurrence, the responsible person shall:

i.          in the case of a death, supply the Authority by the quickest practicable means with the name of the deceased, brief particulars and the location of the accident, and

ii.       as soon as practicable send a written report in the approved form to the Authority of the death, injury, condition, accident, or dangerous occurrence.

(2) Where as a result of an accident at work an employee or a self-employed person sustains an injury or suffers a condition which is required to be reported under this Regulation to the Authority, and as a result of that accident the employee or self-employed person dies within a year of the accident, the responsible person shall, as soon as possible after the death comes to his knowledge, inform the Authority in writing of the death, whether or not the accident has been reported under paragraph (1).

(3) In the case of a responsible person who is a self-employed person, it shall be sufficient compliance with paragraph (1) if the self-employed person makes arrangements with some other person for that other person to make the notification or report required by that paragraph on behalf of the self-employed person.

(4)

a. Where an accident which is notifiable under paragraph (1) occurs and causes loss of life to a person no person shall disturb the place where it occurred or tamper with anything thereat before;

i. that place has been inspected by an inspector, or

ii. the expiration of three clear days after notification, in accordance with paragraph (1), of the accident.

b. Nothing in this Regulation shall prohibit the doing of anything by or with the consent of an inspector.

c. In any proceedings taken in respect of a contravention of this paragraph consisting of the doing of any act, it shall be a defence to prove that the doing of the act was necessary for securing the safety or health of any person.

61. Application of this Part:

(1) The provisions of Regulation 59 relating to a death, injury or condition do not apply to a person who, at the time death occurs or injury is sustained or a condition is suffered, is a patient undergoing treatment in a hospital or in a doctor's or dentist's surgery and is not undergoing treatment for an accident at a place of work or for an injury due to a dangerous occurrence, unless the cause of death or injury is unrelated to the patient's pre-existing medical condition or the treatment being provided.

(2) The provisions of Regulation 59 relating to the death, injury or condition of a person as a result of an accident shall, in the case of an accident arising out of or in connection with the movement of a vehicle on any public road, apply only if that person:

a. was killed or suffered an injury as a result of driving or riding a vehicle in the course of work, or

b. was killed or suffered an injury or condition as a result of exposure to a substance or injury from an article being conveyed by a vehicle,

c. was either himself engaged in, or was killed or suffered an injury or condition as a result of the activities of another person who was at the time of the accident engaged in, work connected with the loading or unloading of any article or substance onto or off a vehicle, or

d. was either himself engaged in, or killed or suffered an injury or condition as a result of the activities of another person who was at the time of the accident engaged in, work on or alongside a road, being work concerned with the construction, demolition, alteration, repair or maintenance of:

i. the road or the markings or equipment thereon;

ii. the verges, fences, hedges or other boundaries of the road;

iii. pipes or cable on, under, over or adjacent to the road; or

iv. buildings or structures adjacent to or over the road.

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Road Traffic/ Vehicle Accidents Involving Employees and Self-Employed

If I am a driver or a passenger and am involved in a road traffic accident and am out of work for more than 3 days is it reportable?

Yes, if you were injured while driving or riding in the vehicle in the course of work

If I am at work and am injured by part of the load on a lorry is it reportable?

Yes, provided that you could not perform your normal work for more than 3 days.

If I am at work and am injured as the result of the loading or unloading of a lorry is it reportable?

Yes, provided that you could not perform your normal work for more than 3 days.

If I am a driver who is injured when my lorry rolls over my foot in the yard of a customer,is it reportable?

Yes, provided that you could not perform your normal work for more than 3 days.

If I am at work and am injured as a result of roadway construction or maintenance activities is it reportable?

Yes, provided that you could not perform your normal work for more than 3 days.

If I am a driver who is injured when my lorry rolls over my foot on a public road, is it reportable?

No, it is reportable only if you are driving or a passenger if you are on a public road.

If I am driving to or from my home in my company van and am injured is it reportable?

No, commuting accidents are not reportable, unless your home is the base from which you normally work

If I am a mechanic repairing a car on the road-side and am hit by a vehicle is it reportable?

No, it is reportable only if you are driving or a passenger.

If I am injured by part of the load on a lorry is it reportable?

Yes, provided you required medical treatment

If I am injured as the result of the loading or unloading of a lorry is it reportable?

Yes, provided you required medical treatment

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General Injuries Involving Members of the Public

If a piece of plywood is blown off a construction site and injured me as I walked along the footpath is it reportable?

Yes, provided you required medical treatment. The injury was related to a place of work.

Other types of accidents

If I slip on a grape in a supermarket is it reportable?

Yes,provided you required medical treatment. Where it is the policy of the supermarket to advise everyone who suffers an accident to “see a doctor” but you do not actually require treatment, it is not reportable.

If I am injured in a fall out of a bed in a hospital is it reportable?

Yes, provided you required medical treatment as a result of the fall and the fall was not related to medical treatment or a pre-existing medical condition

If I am a hospital patient and suffer an injury due to adverse reaction to drugs is it reportable?

No, injuries to patients related to a medical treatment or a pre-existing medical condition are not reportable

If I am injured by inappropriate treatment by a medical practitioner is it reportable?

No, injuries to patients related to a medical treatment or a medical condition are not reportable

If I am injured as a result of roadway construction or maintenance activities is it reportable?

Yes, provided you required medical treatment and the activities were ongoing at the time of the injury

If I am injured as a result of roadway construction or maintenance activities is it reportable, even if there is no-one on site at the time of the accident?

Yes, provided you required medical treatment and the roadworks project was ongoing at the time of the injury

If I am a member of the public who is injured by a work vehicle, including a bus, is it reportable?

No, unless you are riding in the vehicle in the course of work

If I am driving and I lose control on loose gravel is it reportable?

No, unless the loose gravel on the road is the result of the activities of a person who was working on the construction or maintenance of the road at the time of the injury.

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Who is Responsible for Notifying Accidents to the Health and Safety Authority?

In the case of an accident involving an employee at work, the employer is responsible for reporting the accident.

In any other case (if the injured person is self-employed or a member of the public), the person responsible for reporting the accident is the person having control of the place of work at which the accident occurred including persons providing training (in the case of death or injury of a person receiving training for employment).

If a self-employed person is fatally injured, the person who is the owner or tenant in the place of work is responsible for reporting the accident.  If the fatally injured person is the tenant or owner of the place of work, the next of kin has responsibility for reporting the accident.

Accidents can be reported to the Health and Safety Authority in two ways; namely

(1) by hard copy, i.e completing the Incident Report Form (IR1) and posting the completed form to the Workplace Contact Unit, Health and Safety Authority, The Metropolitan Building, James Joyce Street, Dublin 1, or

online, via the Health and Safety Authority's website, www.hsa.ie. Please follow the following link,

Report an accident

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What is the Procedure for Notifying a Fatal Accident to the Health and Safety Authority?

The responsible person is required to:

  • Supply the Authority with the name of the deceased, location of the accident and brief particulars of the accident, by the quickest practicable means.
  • Send a written report of the incident, in the approved form, to the Authority as soon as practicable.

The responsible person should ensure that no person disturbs the accident scene before:

  • the scene has been examined by an inspector
  • three clear days after notification of the accident

If an injured person dies within a year of the accident, the responsible person is required to notify the Authority in writing as soon as possible after the death comes to their knowledge, even if the incident has not previously been notified to the Authority.
The Gardaí should be notified immediately of all workplace accidents resulting in death.

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